Offboarding & Final Pay
Respectful, compliant exits — with final pay and COE on time
Handle resignations, end of contracts, retirements, and separations with a guided clearance process, accurate final pay, and every exit document your employee is entitled to.
What you get
- Clearance gated by department, with accountabilities tracked in one list
- Final pay computed with prorated 13th month, leave conversion, and tax annualization
- 30-day final pay and 3-day COE countdowns so nothing slips
- Former employees can still download their payslips, 2316, and COE
The difference
Why HR teams choose PHRIMS for offboarding & final pay
The usual headaches
- Clearance sign-offs chased department by department
- Final pay computed by hand and released late
- COE requests sitting in inboxes past the 3-day deadline
- Company assets not returned before the last day
With PHRIMS
- Clearance gated by department, with accountabilities tracked in one list
- Final pay computed with prorated 13th month, leave conversion, and tax annualization
- 30-day final pay and 3-day COE countdowns so nothing slips
- Former employees can still download their payslips, 2316, and COE
Capabilities
Everything included
Features marked with the info icon are coming soon — select it for details.
Separation & clearance
Offboarding workflow
Start a separation, set the last day and reason, and track it through to completion.
Clearance gating
Each department signs off before the separation can be completed.
Asset assignment & return
Laptops, headsets, IDs, and WFH equipment assigned to employees and returned at exit.
Resignation filing via self-service
Employees file resignations with the 30-day notice period tracked automatically.
Exit interviews & analytics
Structured exit reasons and optional anonymous surveys to understand attrition.
Final pay & documents
Final pay computation
Unpaid salary, prorated 13th month, SIL and leave conversion, tax refund, less outstanding loans — with a full breakdown.
Separation & retirement pay
Authorized-cause separation pay and RA 7641 retirement pay computed from your rules.
Certificate of Employment
Self-service COE requests, auto-generated and e-signed within the 3-day deadline.
Quitclaim, 2316 & alumni access
Final documents issued, with alumni access to payslips and certificates for years after exit.
Philippine compliance
Built around the law, not bolted on
The rules below are part of how this area works — configured as effective-dated policy, so your company rules can be more generous than the law, never less.
- Labor Code Art. 300 — 30-day resignation notice
- Labor Advisory No. 06-2020 — final pay within 30 days, COE within 3 days
- RA 7641 — Retirement Pay Law
- Labor Code Art. 298–299 — authorized causes and separation pay
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Learn moreSee PHRIMS running your HR and payroll
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