Pre-boarding & Onboarding
From accepted offer to productive and compliant — in days, not weeks
Send new hires a mobile-friendly pre-boarding link to submit their requirements, sign their contract, and prepare for Day 1. Onboarding plans assign every task to HR, IT, facilities, and managers automatically.
What you get
- Requirements collected, verified, and tracked before the start date
- Contracts, NDAs, and policy acknowledgments signed electronically
- Every onboarding task created and assigned automatically on the start date
- A live dashboard of completion by wave, site, and account
The difference
Why HR teams choose PHRIMS for pre-boarding & onboarding
The usual headaches
- Chasing new hires for PSA certificates, NBI clearances, and previous-employer 2316s
- Onboarding a BPO training wave of 100+ hires with spreadsheets and group chats
- Laptops, IDs, and system accounts not ready on the first day
- No visibility into which hires are blocked, and why
With PHRIMS
- Requirements collected, verified, and tracked before the start date
- Contracts, NDAs, and policy acknowledgments signed electronically
- Every onboarding task created and assigned automatically on the start date
- A live dashboard of completion by wave, site, and account
Capabilities
Everything included
Features marked with the info icon are coming soon — select it for details.
Pre-boarding portal
Mobile-friendly new-hire portal
New hires fill in personal data, government IDs, dependents, and bank details from their phone.
Philippine requirements checklist
PSA birth certificate, TIN, SSS, PhilHealth, Pag-IBIG, NBI and barangay clearances, 2316, PEME — configurable per position.
Deferred requirements
Let hires start with a compliance deadline for pending documents, common for BPO classes.
E-signed contracts & acknowledgments
Employment contract, NDA, data privacy consent, and code of conduct signed with a full audit trail.
Onboarding plans
Task templates by role and site
Tasks for HR, IT, facilities, payroll, and managers with due dates relative to the start date.
Bulk hiring waves
Import a class of 20–200 hires at once from your ATS or a CSV file.
BPO training & nesting pipeline
Track classroom, nesting, and production phases with scores and pass/extend outcomes.
Day-1 no-show handling
Mark no-shows, release assets and seats, and reuse the position in one step.
Philippine compliance
Built around the law, not bolted on
The rules below are part of how this area works — configured as effective-dated policy, so your company rules can be more generous than the law, never less.
- Labor Code Art. 296 — regularization standards communicated at engagement
- SSS R-1A — reporting of new employees
- RA 8792 — E-Commerce Act (electronic signatures)
- RA 11261 — First Time Jobseekers Assistance Act
More in Core HR
Core HR & 201 File
One digital 201 file per employee, with full history and role-based privacy.
Learn moreOffboarding & Final Pay
Clearance, final pay, COE, and exit documents handled on time.
Learn moreForeign Nationals & Global Workforce
Permits, visas, expat pay, contractors, and international staff.
Learn moreSee PHRIMS running your HR and payroll
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